Health and Safety

The Organizer (Callaghan Smith) must satisfy itself that all areas of responsibility, joint or otherwise, are set out, detailed and agreed within the contract with
Event Risk Assessment Template December 2005
the Venue Owner. The Organizer/Responsible Person in conjunction with the Venue Owner is responsible for ensuring a safe environment including the safe access and departure of any persons to and from the event.

IN PREPARATION FOR THE EVENT, THE “RESPONSIBLE PERSON” NEEDS TO COMPLETE THE TEMPLATE FOR RISK ASSESSMENT GIVEN BELOW. (Depending on the particular venue, some or all of the headings will be relevant to your event. Do ensure that the person completing the template signs and dates the completed form).
RISK ASSESSMENT TEMPLATE
Date of event Start & finish times Address & description of venue Details of Event Organiser Details of Responsible Person for health & safety
Template completed by (Print name)
Event Risk Assessment Template February 2010
RISK/HAZARD CONDITION COMMENTS Alcohol Abuse • Consumable amounts • Crowd build-up in restricted areas • Disorderly/Unruly conditions/ Property damage Aisleways & Passageways • Clear and unobstructed • Sufficient width for normal movement • Aisles marked Crowd Control • Congested high spots/build up • Bottleneck conditions • Sufficient width of exits Electrical Power Systems • High voltage and control panels close and secure • Good condition of wiring, insulation and fixtures • Isolated separate electrical feed for DJ/Band/Bar facilities • Lighting, pathways etc. Ergonomics • Limited weight and size of materials lifted or carried by people • DJ/Band equipment, Marquee erection Emergency Instructions • Emergency Plan (Dance Site) • Operational Instructions • Communication (back up) Exit/Departure • Sufficient exits • Exit and Exit signs adequately illuminated (applies to marquees) • Approaches to exits unobstructed • Clear of snow/ice • Open outwards onto level surface • No locks or fastening restricting escape
Event Risk Assessment Template December 2005
Fire Protection • Portable extinguishers appropriate and readily available (applies to marquees) • Fire equipment visibly marked First Aid • Name of qualified attendants • Instruction for accident reporting • Communication/Organiser, Safety Co-ordinator Floors (Walking/Working Surfaces) • Free of trips, slips and falls • Free of protrusions • Opening covered or barricaded • Load limits on upper floors/balconies Food • Health and hygiene for preparation of food or dispensing of food Lighting • Walking and entertainment areas adequately illuminated during period of event • Illumination level sufficient for detail or work performed (Bar areas, stage etc.) • Illumination of car parking area Mobile Equipment • Qualified operators • Physical hazards Noise Exposure • Environmental Health • Licence/notification Platforms/Stage/Rigging • Approved by competent contractor (structural engineer) • Safe access/departure • Competent marquee contractors • Flooring/non-skid Roadways • Surface in good
Event Risk Assessment Template December 2005
repair/sufficient width • Standard signs and marking • Proper preparation for seasonal weather extremes i.e. snow, rain • Heavy usage i.e. fields, farms etc. Signs & Tags • Hazard warning • Directional and informational signs for danger, potential hazards etc. Sanitary/Toilets • Suitable and sufficient • Male, female and disabled • Competent contractor Stacking and Storage • Aisleways and access paths clear and unobstructed • All stacks, stable are secure (farm conditions) Stairs • Treads and nosing slip resistant • Handrails secure, on at least one side • Clear and unobstructed • Wide stairs/Central rail Ventilation & Extraction • Adequate means provided (Marquee – warm weather) • Air inlets and openings clear Warning Systems • Fire/Emergency alarm system • Hazard warning systems appropriate vehicles/equipment Waste & Disposal • Safe disposal for waste/food/ plastic containers etc. • Drink containers
AFTER THE EVENT
It is useful to note any actions taken to ensure the smooth running of the event that were not originally planned. This will help future organizers of the event to learn from your experience.
Event Risk Assessment Template December 2005
Post Event Comments
Event Risk Assessment Template December 2005